Troop Meetings. Troops may meet in person or virtually. Use the
helpful information in the CDC’s How
to Protect Yourself & Others guide to minimize risk and
Virtual Troop Meetings. Online meetings are a terrific alternative offering girls and troops lots of connections and benefits. Badge-earning programming and essential girl-to-girl connectivity can easily happen at Zoom meetings.
Girl Scouts of Eastern Oklahoma has Zoom accounts available for troops to use at no charge for membership year 2022. To request your Troop Zoom account information, complete the GSEOK Zoom Activation Form, this may take up to 7 – 10 business days to receive your account information and instructions.
In-Person Troop Meeting Locations. Outdoor spaces where social distancing can be maintained are strongly recommended for meetings. Additionally, Girl Scout offices, program centers and service centers are open for taking reservations for troop meetings. If you are interested in making a reservation for one of our properties, email email@example.com to check for availability.
GSEOK sites available for reservations:
|Ada Office||McAlester Service Center|
|Bartlesville Service Center||Ponca City Program Center|
|Eaton Lodge||Stillwater Lodge|
|Hardesty Leadership Center||Troop House|
For meetings held in public buildings, contact the facility ahead of time and ask:
- Is the space cleaned, and touch surfaces (i.e., tabletops, light switches, chairs, etc.) sanitized daily?
- Who else uses the space? Is the space cleaned between groups?
- What type of faucets/soap dispensers are available in the restroom (sensory or manual)?
Consider whether you can supplement cleaning practices. For example,
plan to bring sanitizing wipes to wipe down surfaces when you arrive.
If faucets are manual, take some time to show girls how to shut them
off with a paper towel. Use paper towels for doorknobs whenever
Troop Meetings in the Home. Girl Scouts of Eastern Oklahoma and Girl Scouts USA does not recommend in-home meetings, and does require prior council approval if a troop requests to meet in their home.
Backyard Meetings. For back and front yard meetings, make sure that the grounds are completely safe for children. For example, be careful that pools are fenced or otherwise safely sectioned off. The same goes for any equipment or tools or recreational apparatus that is deemed unsafe for girls such as outdoor trampolines. Make sure that pets are kept separate from the girls meeting space. Ensure that both the troop leader and co-leader can see girls and monitor their whereabouts at all times. Maintain the use of the buddy system for errands or bathroom breaks. If the property is large, ensure that the meetings space is kept distinctly separate from non-members.
Transportation (carpooling). It is imperative to take all safety precautions when girls are traveling in motor vehicles. If possible, girls from different households should not carpool. Coronavirus transmission risk is high when people are in close proximity less than six feet apart. The risk increases when people are in a closed in area or indoors for longer than 10 minutes. When transporting girls, always space out the girls to avoid crowding, have girls wear a mask and keep the windows partially open to provide ventilation. Make sure parents are aware ahead of time if girls will be in a car together. Always, for every in-person event, meeting, or transportation arrangement, conduct the pre-screening process to ensure that coronavirus does not touch Girl Scout gatherings.
Large Group Gatherings. Volunteers should consult with council guidance before planning any gatherings with greater participation larger than their own troop. Email firstname.lastname@example.org with LARGE GROUP GATHERING in the subject line of the email. Council staff may consider approving large group gatherings after reviewing specifics.
Answers to the following questions will guide this decision:
- Is the event indoors or outdoors? (Outdoors is safer than indoors.)
- Can social distancing be maintained?
- What county will the event occur in? What is the local transmission rate of that county?
Day Trips and Activities. In conjunction with Safety Activity
Checkpoints, follow the same guidance found in the Troop Meetings and
Hygiene sections of this document. If activity of sporting equipment
is being provided, ask the provider if they wipe down equipment in
between uses. Make whatever appropriate accommodations are necessary.
For example, bring extra sanitizer if none will be provided for public
use at the activity location. If the trip will need to include plans
for a meal, it is best to eat outside and/or each girl bring a packed
lunch from home whenever possible. When not possible, an indoor eating
experience should be at a location where social distancing is
Overnight Stays. Although travel plans are often arranged several months in advance, we recognize that the COVID-19 risk is fluid; it can and will change, and contingencies should be planned ahead of time for re-scheduling, cancelling, or pivoting to a virtual activity. Please follow the normal process for submitting the 585F Request for Approval of Activity Requiring Council Permission.
Serving Snacks. It is recommended if snacks or food are served at Girl Scout meetings or activities, to serve only pre-packaged, individual serving food. Always follow hygiene safety guidelines.
Hygiene, First Aid and Face-Covering
It is important to continuously follow our state and local health
organizations and the CDC in the latest recommendations to reduce the
risk of transmission.
Below is a short list for volunteers to consider for in-person gatherings:
- Pre-screening and Symptoms Check forms are used
- Girls and adults wear masks
- Outdoors is preferred to indoors, whenever possible
- Always maintain 6 feet distance
- Wash hands
- No touching the face
- Carry disinfectant and make sure girls are using it as appropriate
- Girls bring their own snacks and supplies whenever possible
Pre-screening and Symptoms Check. Prior to in-person troop meetings and activities, all participants should be screened to ensure:
- they are healthy and that they have not experienced symptoms that are associated with COVID-19 in the previous 72 hours,
- that they have not knowingly been in contact with someone that has exhibited symptoms or has been confirmed positive with COVID-19 or a person waiting to see if they are positive; and,
- that they have not been to any high-risk geographical regions particularly those regions that require a 14-day or otherwise specific quarantine period.
Face Coverings. Any event where girls are present, masks must
be worn inside a building or at an outdoor event where social
distancing of 6ft or more cannot be maintained. Girls and adults will
not be required to wear masks if they are outside and only among their
troop. For overnight events, we suggest girls and volunteers bring at
least two masks per day, and bags to store used and clean
Be Prepared. Be prepared with first aid supplies including COVID-19 prevention items such as hand sanitizer (at least 60% alcohol), tissues, disposable facemasks, and disinfectants. Easily accessible trash baskets or bags should be supplied for meeting and activity space, if not already available. Disposable or no-contact thermometers may be added to supplies if available and not cost-prohibitive, however, caregivers should be checking temperatures and allowing their girls(s) to join group activities only when temperatures are normal.
Routinely clean and disinfect surfaces and objects that are frequently touched (i.e., table tops, markers, scissors, etc.). Use a household cleaner, or see theEPA’s list of effective cleaners approved for use against COVID-19. Follow the manufacturer’s instructions for all cleaning and disinfection products (e.g., concentration, application method and contact time, etc.). See the CDC’s websitefor more on cleaning and disinfecting community facilities.
Personal Contact. Hugs, handshakes, high-fives, and even activities like the friendship circle can transmit COVID-19 from person to person and therefore discouraged. Create a safe way for girls and volunteers to greet and end meetings instead (like tapping elbows). Note: Use culturally appropriate messages, materials, and resources.
Troop Meeting Reminder. Share your plan for in-person troop meeting with families. Ask caregivers to go over it with their Girl Scout before the meetings so she understands that there may be some differences. For example, she may be asked to use hand sanitizer when she arrives at the meeting. If girls know what to expect it will be easier for them to adapt to the new troop meeting style.
The Retail Store is open with normal business hours at this
Prefer to have your items shipped? Order online at Girl Scout Shop and your items will come directly to your door.
Reporting COVID-19 Positive Incidents
Reporting and Communicating a Positive COVID-19 Test
For Volunteers and Girl Scouts. In the event of a COVID-19 positive test result, promptly contact the Oklahoma COVID-19 Hotline at 877-215-8336.
Department of Health Services (NOT volunteers), will be responsible for:
- Confirming and tracing the positive tester
- Contacting anyone who may have been exposed
- Notifying the facility where a troop has met
Let other volunteers and parents know that Oklahoma Health
Department, NOT volunteers, will notify parents and others about a
positive test result and that the tester’s identity is confidential.
Remember that girl and volunteer health information is private and
confidential and should only be shared on a need-to-know basis with
fellow members and council staff.
If you or someone in your troop test positive for COVID-19 and had recently visited a Girl Scout property, please email email@example.com or call at 918-745-5228 to discretely inform council. Council does NOT need to know the individual who tested positive.
Acknowledgement of Receipt and Understanding
All participants of Girl Scouts of Eastern Oklahoma acknowledge that COVID-19 is a contagious virus that spreads through person-to-person contact. As with any social activity, participation in Girl Scouts could present the risk of contracting COVID-19. While GSEOK takes every safety and preventative precaution, GSEOK can in no way warrant that COVID-19 infection will not occur through participation in GSEOK programs.